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CORONA update

Dear Customer

Due to the fact that the National Safety Council the measure with regard to the Corona pandemic will liberalize from May 4th onwards, TÜV NORD INTEGRA has decided tot start again with physical audits on May 4th.

We want to garantee the continuity in our company and in our service to our customers while taking into account the safety of our employees and customers. Therefore, we will provide safety material for our auditors and we will ask from the company an engagement with regard to the maintenance of the safety measures in view of COVID-19. The concerned companies will be contacted by their auditor.

In the following part, you will find specific measures per standard.

       

BRCGS

(last updated 02/06/2020)

Remote audits are not allowed.

Current certificates with grade A or B can be extended for 6 months if an audit cannot take place in time due to the corona virus. This extension can only be done after a successful risk assessment by the Certification Body that issued the current certificate. This risk assessment can be done by a remote interview.

If your audit cannot take place in time, and you do not wish to have a risk assessment to extend the certificate, your certificate will expire at the end date. A note is made on the BRCGS portal that the audit could not take place due to Covid-19.

If your next audit is conducted as soon as the corona measures are lifted, you will not receive a major non-conformity due to late audit on your audit report.

You can request an extension of your certificate or postponement of the audit by filling in a waiver document. We keep this document as a burden of proof for the scheme owner. We will contact you ourselves to provide you with the waiver document. If you opt for a risk assessment, we will provide you with a customized quote.

For more information, please refer to the BRCGS website: www.brcgs.com 

 

FAMI-QS

A memo from the scheme owners regarding Corona can be found with the downloads below.

 

FCA

(last updated 27/05/2020)

From June 1st onwards, the FCA audits have to be carried out as normally planned.

 

GLOBALG.A.P.

(last updated 3/04/2020)

If it is not possible to carry out the GLOBALG.A.P. audit due to justified reasons, the certificate can be extended for a maximum period of 4 months. If the certificate had already been extended for 4 months, and due to official reasons (e.g. travel ban imposed by the Ministry) it is not possible to carry out the audit, then the certificate can be extended for an additional 2 months on condition that a risk analysis carried out by TÜV NORD Integra justifies this additional extension. For more information on the conditions, please contact your auditor.

 

IFS

(last updated 02/06/2020)

IFS does not allow to extend an ongoing certificate without conducting an on-site audit. There are no penalties for audits past the due date. The current certificate expires, but you will not get non-conformity due to interrupting the cycle at your next audit.

IFS provides the option to enter a note in the IFS database for audits that could not be performed in time due to the coronavirus. If your CB fills in this note, a notification will be sent to all users of the IFS database who have your company in their favorites. Your expired certificate will also remain visible in the IFS database for 12 months. It is sufficient to fill in a waiver document for this. We keep this document as a burden of proof for the scheme owner. We will contact you ourselves to provide you with the waiver document.

IFS provides the option to conduct voluntary remote monitoring for companies that already have a current certificate and cannot renew it due to corona measures. A successful audit does not lead to a certificate, nor does it reduce audit duration during your next recertification audit. This "remote surveillance check" takes 8 hours. The result of this check is expressed as “passed” or “failed”, no percentage is awarded. When establishing a Major or Knock-Out non-conformity, the requirements of IFS Standards Part 1 Clause 5.8.1 and 5.8.2 are followed. In case of a successful audit, a letter is drawn up and uploaded into the IFS database. This letter is valid for 6 months.

IFS also provides the option for an unannounced GMP check on your site after the removal of the coronavirus restrictions. This check takes 8 hours and is also voluntary. No certificate will be issued after the GMP check. Currently, the remote surveillance check and the GMP check have not yet been implemented at TÜV NORD Integra. If you are interested in this, please contact us and we will look at the possibilities.

 

  

RSPO

(last updated 16/04/2020)

The audit can take place remotely if the company agrees to provide the auditor with all the information. This means the auditor must be provided with procedures, work instructions, preparation methods, management reviews, invoices, etc. All documents sent to the auditor will be handled in complete confidence. The audit may take longer than the projected time, given that remote audits are more difficult in practice. The audit may take place via Microsoft Teams or via Skype.

A memo from the scheme owners regarding Corona can be found with the downloads below.

UTZ

(last updated 16/04/2020)

- The audit can take place remotely if the company agrees to provide the auditor with all the information. This means the auditor must be provided with procedures, work instructions, preparation methods, invoices, GIP transactions, etc. All documents sent to the auditor will be handled in complete confidence. The audit may take longer than the projected time, given that remote audits are more difficult in practice. The audit may take place via Microsoft Teams or via Skype.

- In the case of an initial audit: the audit will be postponed as remote auditing is not possible A memo from the scheme owners regarding Corona can be found with the downloads below.

 

Downloads